Privacy Policy

1. What Information We Collect

We may collect:

• Name
• Email address
• Telephone number
• Club affiliation
• Role (e.g., Secretary, Coach, Volunteer)
• Information submitted via contact forms
• Technical data (IP address, browser type, cookies)

We do not intentionally collect data from children under 13 without parental consent.

2. How We Use Your Information

We use your data to:

• Respond to enquiries
• Communicate league updates and administrative information
• Share fixtures, governance information and competition updates
• Improve website functionality
• Maintain records relevant to rugby administration

We will not sell your personal data.

3. Lawful Basis for Processing

We process data under one or more of the following lawful bases:

• Legitimate interest (rugby governance and communication)
• Consent (newsletter sign-up or similar)
• Legal obligation

4. How We Store Your Data

Your data is stored securely and only accessible to authorised officers.

We retain personal data only as long as necessary for administrative purposes or legal obligations.

5. Sharing Your Information

We may share relevant data with:

• The Rugby Football Union (RFU)
• South West Rugby
• Affiliated clubs (where appropriate)

We do not share data for marketing purposes.

6. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion (where appropriate)
• Restrict processing
• Lodge a complaint with the Information Commissioner's Office (ICO)

ICO website: https://www.ico.org.uk

7. Cookies

This website may use cookies to:

• Improve performance
• Analyse traffic
• Enhance user experience

You can manage cookie preferences through your browser settings.